Policies and Procedures

Your studies at the NYU School of Professional Studies are governed by academic policies and procedures to which you must adhere. Students are expected to familiarize themselves with, and to follow, these policies. It is strongly recommended that you review these policies periodically to remain current. 

 

Specific academic policies have been implemented for graduate and undergraduate degree students, as well as for those students enrolled in our Diploma Programs and Career Advancement Courses.

 

Undergraduate Policies

Semester Course Load

It is strongly recommended that students not take more than eighteen (18) credits each semester; an advisor’s formal authorization is required to take more than eighteen (18) credits in a given semester. In addition, permission to take more than eighteen (18) credits per term is limited to students who have completed at least thirty-two (32) credits of work while matriculated at the NYU School of Professional Studies and who have maintained a minimum cumulative GPA (CGPA) of 3.0 or better. All students taking over eighteen (18) credits in a given semester are subject to extra tuition and fees.

 

Attendance and Grades

To receive a final grade for a course, students must have complied with the attendance policy in the syllabus and must have satisfactorily completed all examinations and other assignments prescribed by the instructor. A student will not receive a grade for any course in which the student is not officially registered.

 

Attendance Policy

Although the administration of the NYU School of Professional Studies does not supervise attendance of classes, students are expected to attend all classes. Please be aware that some faculty take attendance into consideration in final grades. Students who, in the judgment of the instructor, have not substantially met the requirements of the course, or who have been excessively absent, may be considered to have withdrawn unofficially and may be given the final grade of "F."  Students who miss class for medical reasons are required to notify their instructor of their absence and may be asked to produce a doctor’s documentation of treatment at the next class.

Students who plan to miss classes for religious reasons are expected to inform instructors beforehand and be responsible for assignments given during their absence.

Religious Holidays and Attendance

Students who plan to miss classes for religious reasons are expected to inform instructors beforehand and to be responsible for assignments given during their absence. Please see the University Calendar Policy on Religious Holidays.

Grades and Grade Point Averages

Grading for undergraduate programs is by letter grade: A, A-, B+, B, B-, C+, C, C-, D+, D, and F.

Course and assignment grades will be made according to the following NYUSPS guidelines.

 

Letter

%

GPA

Meaning

A

93-100

4.0

Excellent: Earned by work whose excellent quality indicates a full mastery of the subject and is of extraordinary distinction.

 

A-

90-92

3.667

Excellent: Earned by work whose excellent quality indicates a full mastery of the subject.

 

B+

87-89

3.333

Good: Earned by work that indicates a very good comprehension of the course material, very good command of the skills needed to work with the course material, and indicates the student’s full engagement with the course requirements and activities.

 

B

83-86

3.0

Good: Earned by work that indicates a good comprehension of the course material, good command of the skills needed to work with the course material, and indicates the student’s full engagement with the course requirements and activities.

 

B-

80-82

2.667

Good: Earned by work that indicates comprehension of the course material, command of the skills needed to work with the course material, and indicates the student’s engagement with the course requirements and activities.

 

C+

77-79

2.333

Satisfactory: Earned by work that indicates an adequate and satisfactory comprehension of the course material and the skills needed to work with the course material, and indicates the student has met the requirements for completing assigned work and participating in class activities.

 

C

73-76

2.0

Satisfactory: Earned by work that indicates a satisfactory comprehension of the course material and the skills needed to work with the course material, and indicates the student has met the basic requirements for completing assigned work and participating in class activities.

 

C-

70-72

1.667

Satisfactory: Earned by work that indicates a minimally satisfactory comprehension of the course material and the skills needed to work with the course material, and indicates the student has met the minimum requirements for completing assigned work and participating in class activities.

 

D+

65-69

1.333

Passing: Earned by work that is unsatisfactory, but that indicates some minimal command of the course materials and some minimal participation in class activities that is worthy of course credit toward the degree.

 

D

60-64

1.0

Minimum passing grade: Earned by work that is unsatisfactory, but that indicates some minimal command of the course materials and some minimal participation in class activities that is worthy of credit toward the degree.

 

F

59 or below

0.0

Fail: Earned by work which is unsatisfactory and unworthy of course credit towards the degree.

 

Computing the Grade Point Average

The grade point average (GPA) can be obtained by determining the total of all grade points earned and dividing that figure by the total number of credits completed. For example, if a student has completed an 18-credit schedule and receives grades of A, A-, B, and C+, respectively, in four 4-credit courses and a B+ in a 2-credit course, the student’s semester GPA would be computed as follows:

4.0

(A)

 

x

 

4 credits

 

=

 

16.0

3.7

(A-)

 

x

 

4 credits

 

=

 

14.8

3.0

(B)

 

x

 

4 credits

 

=

 

12.0

2.3

(C+)

 

x

 

4 credits

 

=

 

9.2

3.3

(B+)

 

x

 

2 credits

 

=

 

6.6

Total grade points

 

=

 

58.6

 

GPA=58.6 divided by 18=3.255. The total grade points (58.6) are divided by the number of credits earned (18) to obtain the GPA (3.255).

Note: There are no A+, D-, or F+ grades. 

 

Pass/Fail Option

Students at Division of Applied Undergraduate Studies can take a maximum of sixteen credits (16) on a Pass/Fail basis, and no more than one (1) course per semester. The Pass/Fail option applies only to elective courses.

Students at the Schack Institute, the Tisch Center, and the Tisch Institute can take a maximum of sixteen credits (16) on a Pass/Fail basis, and no more than one (1) course per semester. The Pass/Fail option applies only to non-major courses.

A student who elects to take a semester-long course on a Pass/Fail basis must do so by the end of the ninth (9th) week of the semester. Once a student elects to take a class as Pass/Fail, the decision is binding and no letter grade will be issued. Students must meet with their advisors to complete the Pass/Fail form.

For summer sessions and short-session terms, please see your advisor for Pass/Fail declaration deadlines.

Students studying abroad should contact their advisors via email to take the Pass/Fail option.

 

Incomplete Grades

"Incompletes" are reserved for unavoidable circumstances which prevent a student from finishing a course in a given term, and the nature of the course permits the faculty member to allow late completion. Incompletes are given at the discretion of the instructor in consultation with the department. The "grade" of Incomplete is thus subject to approval and is never automatic; it can only be issued to students who have completed at least 50% of the course work. The faculty member will determine what constitutes 50% of the course work.

In addition, an Incomplete Contract must be signed by the student, the instructor, and the academic chair.  Students must submit a written request for an “Incomplete” to the instructor and secure a signed contract prior to the last day of class; if the written request is not made, the instructor will submit a final grade based on work completed to that point.

If the student's request for an incomplete is approved, the student must complete the necessary work by the date specified by the instructor: this date can be no later than the end of classes in the following full term (i.e., by the end of the spring term for a fall or January course; or by the end of the fall term for a spring or summer course).

If the required work is not completed and submitted by the deadline indicated on the Incomplete Contract, the grade of "I" will become an "F."

Students who are out of attendance in the semester following the one in which the course was taken have one additional semester to complete the work.   When a grade defaults to an “F”, students need to register and pay for the course again.

Students cannot graduate if they have an Incomplete in any course.

 

Repeating a Course

Only courses with a grade of "C-" or lower may be repeated.

In the case of a course that has been repeated, for students who began their studies at NYUSPS prior to spring 2015: only the second grade, whether higher or lower, is computed into the cumulative grade point average. The initial grade, however, remains on the transcript.

In the case of a course that has been repeated, for students who began their studies or were re-admitted to NYUSPS in spring 2015 and thereafter: both grades will be recorded on the transcript and both grades will be computed into the cumulative grade point average.

Students may repeat a required course only once and will be dismissed from the program if a required course is not passed after the second attempt. In order for the grade of a repeated course to be included in the GPA and to be recorded on the transcript, students must register and pay for the course. Credit is earned one time only.

 

Registration and Schedule Changes

The deadline for adding a course for the fall and spring semesters is the end of the second week of the semester. For short-session terms, see the Registrar's Calendar.

Students adding courses during this time are expected to make up any work missed during the initial classes.

To make any changes to your academic program, including dropping or adding courses given at other schools at the University, you must access ALBERT. You can make scheduling changes to your program on ALBERT until the end of the second week of the semester. Please refer to "Adding Courses" and "Withdrawing From Courses" for additional guidelines. After the second week of the semester, you must visit the advising office to obtain authorization for any changes.

Dropping/Withdrawing from Courses

The deadline for dropping a course is the end of the second week of the semester. If you need to drop a course after the second week of classes, you must see your advisor. To find out the drop/withdrawal deadlines for short-session terms, see the Registrar's Calendar.

 

Occasionally, students may withdraw from a course if, because of reasons beyond their control, they cannot continue. Courses dropped during the first two weeks of the term will not appear on the transcript.  Those courses dropped from the beginning of the third week through the ninth week of the term will be recorded with a grade of "W."  The grade of "W" is a Registrar's grade, without numerical value and is assigned when a student officially withdraws from a course. It is not computed in the student's GPA but may significantly impact the student's progress toward degree completion as well as the student's financial aid eligibility. 

 

After the ninth week, no one may withdraw from a course. A grade of "F" will be assigned at the end of the semester if a student ceases to attend a course without officially withdrawing. In addition, students who are ill or have a serious personal problem should contact their advisor immediately.

 

A student is not officially withdrawn from a course until the Registrar's Office has been notified and the withdrawal recorded.

 

For the Refund Schedule, refer to the Bursar's Website.

 

When withdrawing from courses, it is imperative to consider the impact on your Financial Aid package; please consult the Financial Aid Office.

Complete Withdrawals

Students wishing to withdraw from all classes in the spring and fall semesters must go through ALBERT by the end of the ninth (9th) week of the semester. For the "Complete Withdrawal" deadlines for shorter-session terms, see the Registrar's calendar.

 

A student who officially withdraws from all courses in a term may register for the following semester. If the student is unable to attend the semester following withdrawal, the student may request a Leave of Absence from the advising office.

Satisfactory Academic Progress

Good Standing

Students are in good academic standing during semesters in which their cumulative grade point average (CGPA) is 2.0 or greater and they have completed at least 50% of the term hours attempted.  Students must be in good academic standing for every semester in which they are enrolled or they are subject to being placed on academic probation.

Students should discuss any questions they have regarding their academic progress and academic standing with their advisors.

 

Academic Probation

Students whose cumulative grade point average (CGPA) falls below a 2.0 or who do not successfully complete at least 50% of the cumulative hours attempted during a semester will be placed on Academic Probation and receive formal written notification. Students return to good academic standing and are removed from Academic Probation when they raise their CGPA to a minimum of 2.0 or better and successfully complete the required cumulative attempted hours by the end of the semester in which they are on Academic Probation.

Probationary Status: If a student's cumulative GPA falls below the minimum required cumulative GPA for more than one semester, either consecutive or nonconsecutive semesters, the student will be dismissed from the program.

Restrictions While on Academic Probation: Students on Academic Probation are subject to certain conditions and restrictions. These restrictions will remain in place until the student's academic performance results in their returning to good academic standing. 

Students on probation will not be allowed to register for classes for the semester following their probationary term, unless they have succeeded in achieving a minimum cumulative GPA of 2.0 or better during the probationary term. Additional restrictions include the inability to hold student government positions; needing permission to participate in competitions, study away, and any and all extracurricular activities outside of advisor-approved courses.

Students on probation at the Schack Institute, the Tisch Center, and the Tisch Institute:

  • must achieve a minimum cumulative GPA of 2.0 or better during the term on probation with a minimum of 12 credits;
  • cannot receive any grade below a C- or any grade of Incomplete;
  • may not withdraw from any course;
  • must meet with their academic advisors on a monthly basis.

 

Students studying in the Division of Applied Undergraduate Studies must consult with their advisors.

 

All undergraduate students receiving federal or state financial aid or other forms of external financial aid are subject to specific regulations tied to terms of their award requirements.  

Academic Dismissal

A student whose performance falls into probationary status a second time in his/her academic career will be dismissed from the School. The Associate Dean of the program will make the dismissal decision and inform students in writing, as soon as possible, but no later than thirty (30) days after the end of the semester.

In addition, a student who fails a required course twice will be dismissed from the School. When students are academically dismissed, the Registrar will be notified and the designation "Academic Dismissal" will appear on their transcripts.  Students who receive notice of academic dismissal after they have begun attending classes for the next semester will be de-enrolled from all classes and receive a full refund for that semester's tuition and fees.

 

Process to Appeal Academic Dismissal

Students are not permitted to register for or attend classes while appealing an academic dismissal.


A student may appeal the academic dismissal decision to the Associate Dean of Student Affairs if he/she believes the dismissal was the result of an administrative error or if the student can offer compelling reasons for his or her falling out of good academic standing. The student must appeal to the Associate Dean of Student Affairs, in writing, within fifteen (15) days from the date of the dismissal decision letter. The written appeal must include a personal statement explaining the student's poor academic performance, reasoned argument why the academic dismissal decision should be reversed, and original documentation to corroborate all extenuating circumstances. Anticipated grade changes from outstanding Incompletes do not constitute evidence for an appeal to be granted.

 

Once the written appeal is received, the Associate Dean of Student Affairs has the sole discretion to determine whether an appointment or interview is necessary and, in any case, will communicate a written decision within fifteen (15) days after receiving the written appeal.

Appeal of Academic Dismissal to the Dean of the School (Final Decision)

Only after the dismissal has been appealed to the Associate Dean of Student Affairs and the dismissal upheld, may an appeal be submitted to the Dean of the School. The student must request an appeal to the Dean of the School within fifteen (15) days from the date of the appeal decision made by the Associate Dean of Student Affairs. The written request must include a copy of the original dismissal letter and a copy of the response upholding the dismissal from the Associate Dean of Student Affairs. Any new information in the student's defense must be submitted at the same time. Once the written appeal is received, the Dean or the Dean's authorized Designee has the sole discretion to determine whether an appointment or interview is necessary and, in any case, will forward a written decision within thirty (30) days after receiving the appeal. Academic dismissals by the Dean of the School are final and there are no further avenues of appeal.

 

Time to Complete a Degree

Students studying at the Schack Institute, the Tisch Center, and the Tisch Institute have eight (8) years from initial enrollment to complete their bachelor's degree. Failure to do so may result in academic dismissal. For students to complete a degree in four (4) years, it is recommended that students take thirty-two (32) credits per year.

Students studying in the Division of Applied Undergraduate Studies have five (5) years from initial enrollment to complete their associate's degree or ten (10) years to complete their bachelor's degree.

 

Residency Requirement

To earn a bachelor’s degree at NYUSPS students must complete a total of 128 credits. A minimum of sixty-four (64) credits, must be completed at New York University.

Division of Applied Undergraduate Studies associate degree students, upon matriculation, must complete their degree requirements by taking all their courses from the DAUS associate degree curriculum.

Division of Applied Undergraduate Studies bachelors degree students, with an advisor's approval, may take a total of sixteen (16) credits of course work in other undergraduate schools or divisions of the University provided they are in good academic standing.

 

Advanced Standing

Advanced Placement Credits

Undergraduate students may receive Advanced Placement or Higher Level International Baccalaureate credits toward the 128-credit degree requirement. If test results are a 5 or 4, depending on the subject examination, the student may receive college credit toward the degree and, if college credit is received, will not have to take the corresponding college-level course for credit. To qualify, the course must have an NYU course equivalent and be approved by the student's academic advisor.  Courses used to fulfill any high school graduation requirements are not eligible. Students should see their advisor for details.

 

If a student registers for a course after receiving AP credit in that area, the student will lose the AP credit on the transcript. AP credits do not satisfy any major requirements.

For the International Baccalaureate (IB) examination, the School of Professional Studies recognizes higher level examinations passed with grades of 6 or 7.  No credit is granted for standard level examinations.  Students must have official IB Examination scores sent directly to NYU Undergraduate Admissions from the International Baccalaureate Organization.

 

Students studying at the Schack Institute, the Tisch Center, and the Tisch Institute who are considering taking AP examinations should seek clarification of the policies in regard to a particular subject at the Office of Undergraduate Admissions, 665 Broadway, 11th floor, New York, NY 10012-2339.

 

Students studying in the Division of Applied Undergraduate Studies should contact their academic advisor for more information regarding AP or IB examinations.


Transfer Credits

Credit for courses taken at other colleges will be considered if the courses were completed at a regionally accredited college and the grade received was a minimum of C.  Courses must have been taken prior to enrolling in any School of Professional Studies program.  Course work taken ten (10) years or more prior to matriculation at this School may be transferable only if approved by the Associate Dean. Courses that are transferred carry no grade point value at New York University.

 

For students studying at the Schack Institute, the Tisch Center, and the Tisch Institute, a maximum of sixty-four (64) advanced standing credits (including transfer credits and AP credits) will be accepted towards the bachelor's degree.

 

For students studying in the Division of Applied Undergraduate Studies, a maximum of sixty-four (64) advanced standing credits for the bachelors degree or thirty-two (32) credits for the associate's degree (including transfer credits, AP credits, CLEP, Prior Learning Credits) will be accepted.

 

Leave of Absence

NYU expects its students to maintain continuous registration in an academic program with the exception of summer. However, it is sometimes necessary or desirable for a student to take a Leave of Absence. Such leaves may be voluntary or involuntary and will be handled in accordance with the NYU Student Leave Policy.

 

Students must complete the Leave of Absence form available on Albert. Failure to do so may jeopardize their continued registration with the University.

 

Voluntary Leave

Matriculated students who wish to withdraw from school for one or two semesters, not including summer, for national service, serious medical or psychological illness, or compelling personal reasons are required to talk with their academic advisor and then submit their request for leave using Albert.

Note: If students are on Academic Probation when the leave is granted, they will return on Academic Probation.

 

If students study at another institution during a voluntary leave, normally no credits can be accepted for transfer. Only under extraordinary circumstances are students allowed to enroll for courses at another regionally accredited college or university while on leave and receive transfer credit. Such a request must be made at the time of applying for the leave, and must be approved by the Associate Dean or their representative.  Up to sixteen (16) credits may be approved for transfer, subject to submission and evaluation of an official transcript.

 

Leave for medical or psychological conditions. 

An evaluation with the Wellness Exchange and/or the Student Health Center may be required at no charge to the student.  The Associate Dean or the Dean's Designee may confer with the Wellness Exchange, the Student Health Center, and/or the Moses Center depending on the nature of the leave. 

 

Duration of leave  

Except where a leave is mandated by compulsory national service, the leave may be granted for a maximum of two (2) consecutive semesters (not including summer) in any undergraduate program.

  • Absence on leave does not extend the stipulated period of time to degree completion, unless a waiver is specifically granted by the program.
  • The notation "Leave of Absence" will be entered on the student's transcript.
  • If requested, students on an approved leave will need to return the NYU student identification card and will not have access to the NYU campus, the School of Professional Studies, or department facilities.
  • A student will have access to the student's NYU email account, unless the Associate Dean decides otherwise.

 

International Students with an F-1 or J-1 Student Visa Are Additionally Subject to These Federal Government Requirements

  • International students on a personal Leave of Absence may not remain in the United States. 
  • International students requiring a Leave of Absence or permission to take less than a full course load for medical reasons are eligible to stay in the United States, subject to conditions set forth by the Department of Homeland Security in accordance with information provided by a physician. For questions, please consult the Office of Global Services. 

Involuntary Leave

The NYU School of Professional Studies may place a student on an involuntary Leave of Absence when that student: (1) poses a direct threat to the health and safety of self or others and (2) is not able or not willing to take a voluntary Leave of Absence. With regard to involuntary leaves, SPS will follow the NYU Student Leave of Absence Policy.

Study Away Policy

Application to study at an NYU campus abroad must be made at NYU's Office of Global Programs. Students are eligible to study away once they have achieved sophomore status, are in good standing, and have a minimum cumulative GPA of 3.0 or better. Prior to applying for study away, please consult with your advisor.

Arrears Policy

The University reserves the right to deny registration and/or graduation and withhold all information regarding the record of any student who is in arrears in the payment of tuition, fees, loans, or other charges (including charges for housing, dining, or other activities or services) for as long as any arrears remain.

Diploma Arrears Policy

Diplomas of students in arrears will be held until their financial obligations to the University are fulfilled and they have been cleared by the Bursar. Graduates with a diploma hold may contact the Bursar's Office at 212-998-2806 to clear arrears or to discuss their financial status at the University.

Academic Policies for Graduate Students

Academic Advisement

Your advisor plays a significant role in helping you develop a plan of study that will enable you to achieve your academic and career goals. Be sure to consult with your advisor on a regular basis.

One of the key aspects of the graduate school experience is the advisement process in which faculty and staff assist students in the development of a plan of study that helps them achieve their academic and career goals.  Students should plan out their entire graduate program as early as possible to ensure the sequence and availability of courses. In particular, students should ensure that all prerequisites have been met prior to taking advanced courses by checking with their program advisors. Sequencing requirements will vary depending on the degree program and concentration/specialization.

 

Residency Requirements

Prerequisites

Some prerequisite courses may be required prior to taking a core graduate course. It is the student’s responsibility to make sure all prerequisites have been met before enrolling in an advanced course.

 

Residency Requirement and Transfer Credits

Master's Degrees:

To earn an NYUSPS Master of Science Degree, thirty-six (36) credits must be earned in residence at NYU.  

 

Upon admission into a graduate program, a maximum of six (6) graduate credits earned at another accredited institution may be considered for transfer credit toward an NYUSPS Master's Degree. Credit for courses taken elsewhere require the approval of the program’s Academic Director.
Students who seek transfer credits for previous graduate level work must demonstrate that the coursework meets the following criteria for each course taken:

  • Course is considered appropriate to the degree sought.
  • The course was completed with a grade of "B" or better.
  • The course was taken at an accredited higher education institution.
  • The course was taken within the past five (5) years and the department has determined that the material is current and valid.
  • The course has not been credited toward another degree.

 

For a course to be considered for transfer credit, students must provide the department with the following information in writing:

  • An official transcript with course and grade.
  • A detailed course description and/or syllabus, catalog description, and  information about textbook and assigned readings.
  • An explanation of why the student believes the course is relevant to the NYUSPS graduate program or duplicates an existing course in the Master's program.
  • Any other documentation requested by the department.

 

Students must request consideration for transfer credit prior to earning no more than 12 credits in the master’s program in which they are enrolled at the NYU School of Professional Studies.  Accordingly, decisions will be made and communicated to the students by their department before the end of the academic term in which they make the request. When credit is transferred, neither the grade nor the grade value transfers into the grade point average at NYU. If a student elects to register in an NYUSPS course equivalent to one for which the student received transfer credit, the student will lose the benefit of the transfer credit which will not count toward the NYUSPS residency requirement.

Graduate students may not transfer in credit taken after they commence study in an NYUSPS graduate program unless the coursework is in a pre-approved program in an institution with which NYUSPS has an established relationship.


Graduate Certificates: Trasfer credits will not be accepted toward a Graduate Certificate, as all courses are required for residency.

 

Course Substitutions:

Each student must complete the full number of credits required by each program.  Students who can demonstrate advanced competency of the subject matter in any of the core courses offered at NYUSPS should discuss course substitutions with the program advisor during the first semester as a matriculated student: a maximum of two courses may be substituted. Substitutions do not reduce the number of credits required, but allow students to take electives in their place.

 

Maintenance of Matriculation

NYUSPS requires continuous enrollment of graduate students each fall and spring semester until the degree sought is granted. Summer is optional. To maintain continuous matriculation, students must:

  • Register during the fall and spring semesters for at least one credit-bearing course until the degree is conferred, or
  • Register for maintenance of matriculation and pay registration and service fees in fall and spring semesters when the student is taking no coursework, or
  • Take an approved leave of absence, except in the semester of graduation.

 

Note

International students must be registered full-time and thereby comply with government regulations. Graduate Certificate students must also maintain matriculation until the certificate is completed. 

 

Students must register for maintenance of matriculation and pay all fees for spring and fall semesters in which they do not register for classes. Maintenance of matriculation counts toward the time to complete the degree. No degree can be awarded to a student who has not maintained matriculation up to and including the semester of graduation.

 

Graduate students with outstanding coursework may maintain matriculation a maximum of two contiguous semesters (fall/spring or spring/fall) before being required to reapply. Students registering for their thesis or final project must maintain matriculation every term until graduation.

 

NYUSPS does not waive matriculation or registration fees. Payment of the fees entitles students to use of the facilities and libraries, access to consultation with faculty members, and participation in University activities whether or not they are utilized. When a student maintains matriculation and does not meet the criteria for a full-time or half-time equivalency, student loans immediately begin counting toward the grace period before loans become due, even if the student has not finished the degree.

 

Time to Complete a Graduate Program

The responsibility for meeting the degree requirements rests with the student. NYUSPS Masters’ Degrees must be completed within five (5) years from the initial date of registration. Graduate certificate students have a maximum of two (2) years. Students must complete degree requirements in effect at the time of their initial enrollment. The time to complete degree requirements includes any semester(s) for which students have paid maintenance of matriculation or during which they took a leave of absence.

Students who transfer from a Graduate Certificate into a Master's degree program have five (5) years to complete the degree from the time they first enrolled in the Graduate Certificate.

 

Requests for extensions must be made in writing to the Academic Director prior to the completion deadline with a clear action plan of when the program will be completed. No course counting toward the degree can be more than ten (10) years old at the time of graduation. The program’s Associate/Divisional Dean is the final authority on whether to approve or deny the request for an extension. Students who are denied an extension are not permitted to continue in the program.

 

If, for any reason, a student stops out of the program, he/she must reapply and, if accepted, will then be bound by the current program requirements.

 

Leave of Absence

Students should familiarize themselves with the University's Leave of Absence Policy. 

Leave of Absence Policies for International Students

International students are subject to particular requirements in addition to the conditions enumerated in the policy above.

  • Personal Leave of Absence
    An F-1 or J-1 student on a personal leave of absence may not remain in the United States. When approving a leave of absence, the appropriate department or school official should notify the OISS and the student must depart the United States immediately.
  • Medical Leave of Absence
    International students requiring a leave of absence or permission to take less than a full course load for medical reasons are eligible to stay in the United States, subject to conditions set forth by the Department of Homeland Security in accordance with information provided by a physician. 

 

For more information, international students should contact the Office of Global Services.

Enrollment Status

Full-Time, Part-Time, and Half-Time Status

The graduate programs and courses offered at the NYUSPS are designed for students who attend classes offered during the day or evening on a full-time or part-time basis. A full-time schedule consists of a minimum of 9 credits per term. During the summer session, full-time status requires 9 credits of coursework within 12 weeks.

 

Eligibility to receive financial aid is based on the number of credits for which a student is registered each term and students should contact the financial aid office to confirm eligibility.  

Maintenance of Matriculation Status—0 credits

Part-Time Status—1-5 credits
Half-Time Status—4.5-6 credits
Full-Time Status— 9 credits (International students must maintain 9 credits per term if on an F-1 or J-1 Visa).

Full-Time Equivalency and Half-Time Equivalency

Students may benefit from full-time or half time equivalency for a variety of reasons, including eligibility for University-sponsored or other medical insurance. 

Please note: Other medical insurance must meet stated University criteria and requires that the student MUST waive NYU-sponsored insurance by the specified University deadline). More information is available at the Student Health Center.

Students must request equivalency status in writing to the designated program advisor no later than the first of the term only in the first or thesis term. 

There are only two terms during which a student may be given full-time or half time equivalency:

  • First Term—Equivalency in the first term is for work required for the degree that carries no credits, such as noncredit coursework required as a condition of admission. International students who are required to take American Language Institute courses to develop their English skills may be given full-time equivalency to keep in compliance with visa status requirements. 
  • Thesis Term—Students who have registered in only one course - the thesis or final project may have the department determine whether the work is equivalent to half-time equivalency (20 hours per week) or full-time equivalency (40 hours per week). Note that completion of incomplete coursework or the desire to spread a thesis, final project, or internship completion over more than one term is not a basis for equivalency.

 

F-1 students are required to maintain a full-time course load each semester;  exceptions are granted only by the Office of Global Services. 

 

Registration and Payment

Registering for Courses

Students register for classes through ALBERT.  Be sure to meet with your advisor prior to registering for guidance on which classes to register for as well as assistance on how to navigate the system. Students in good standing must obtain written permission from the program area in advance to register for a graduate course outside of their program area as well as authorization that the course will count towards their degree. Once permission is granted, the student may register through ALBERT. 

Late Registration

Students may not register for classes after the add/drop period is over without the permission of the Academic Director and/or the Associate/Divisional Dean.

Students are expected to make up any work missed during the initial classes. Those taking six–seven week session courses must check with their academic department for policies and deadlines to add and drop courses.

Dropping / Withdrawing from Courses

For information about the drop/withdrawal schedule, and the possible consequences of dropping/withdrawing from courses, please visit the Registrar's Office Academic Calendar.  After the ninth week, no one may withdraw from a course. Non-attendance in class does not constitute withdrawing from a course. A student is not officially withdrawn from a course until the Registrar's Office has been notified and the withdrawal recorded. Students must check their records to verify that this has occurred. 

 

The University adheres to a refund schedule based on the date the withdrawal occurs. Students should consult the Bursar's Office regarding the refund schedule.  

 

To be eligible for federal financial aid, students who are part-time must register for a minimum of six credits during a term.  

 

Students who are ill or have a serious personal problem should see, call, or write their advisor immediately to determine the appropriate course of action. Students taking six-seven week session courses must check with their academic department for policies and deadlines to add and drop courses.

 

Semester Withdrawals

Students wishing to withdraw from all courses must log into Albert and complete the semester withdrawal form located in the My Academics section of the Student Center. 

 

The refund schedule for semester withdrawals and class withdrawals  is available on the Bursar's website.

Payment Information

Students are responsible to pay promptly for all courses in which they are registered in accordance with the deadlines issued by the NYU Office of the Bursar.

 

The University reserves the right to deny registration and/or graduation and withhold all information regarding the record of any student who is in arrears in the payment of tuition, fees, loans, or other charges (including charges for housing, dining, or other activities or services) for as long as any arrears remain. Diplomas/transcripts of students in arrears will be held until their financial obligations to the University are fulfilled and they have been cleared by the Bursar. Graduates with a diploma hold may contact the Bursar's Office at 212-998-2806 to clear arrears or to discuss their financial status at the University.

Attendance

Although the administration of NYUSPS does not supervise attendance of classes, students are expected to attend all classes. Please be aware that some faculty members take attendance into consideration when considering final grades. Students who, in the judgment of the instructor, have not substantially met the requirements of the course, or who have been excessively absent, may be considered to have withdrawn unofficially and given the final grade of "F." Students who miss class for medical reasons are required to notify their instructor of their absence and may be asked to produce a doctor’s note at the next class meeting.

 

Religious Holidays and Attendance

Students who plan to miss classes for religious reasons are expected to inform instructors beforehand and to be responsible for assignments given during their absence. Please see the University Calendar Policy on Religious Holidays.

Grades

To receive a final grade for a course, students must comply with the attendance policy stated in the syllabus and satisfactorily complete all examinations and other assignments. To receive a grade students must be officially registered in the course. All grading criteria should be completely explained by the instructor in the course syllabus, which must be distributed at the beginning of the semester to each student. Students’ grades are entirely determined by the course instructor. 


To receive a final grade for a course, a student must be in regular attendance and satisfactorily complete all examinations and other assignments prescribed by the instructor. A student will not receive grades for any courses in which he or she is not officially registered at the beginning of that term. Once recorded, grades cannot be changed unless some omission or error occurred in the grading process or a grade appeal is honored. No grade may be changed for any reason after a student has graduated. 

Students may obtain their final grades for each semester through ALBERT. 

The following symbols indicating terminal grades are used. Only grades of "A," "A-," "B+," "B," "B-," "C+," "C," "C-," or "F" earned while matriculated in NYU School of Professional Studies’ credit courses, or earned while matriculated in another division of New York University, are computed in the average. 

The following grades may be awarded:

Graduate Grading   Scale

Letter

%

Quality Points

Descriptions

Definitions

A

95-100

4.000

Exceptional

Demonstrates exceptional mastery of all learning outcomes of the course and thorough and complete understanding of all concepts.

A-

90-94

3.667

Excellent

Demonstrates highly competent mastery of all learning outcomes of the course and strong understanding of all concepts.

B+

87-89

3.333

Very Good; exceeds course standards

Demonstrates mastery of all learning outcomes of the course and understanding of core concepts.

B

83-86

3.000

Good; meets course standards

Demonstrates mastery of some learning outcomes; understanding of some core concepts could be improved.

B-

80-82

2.667

Somewhat Satisfactory; meets some course standards and requires improvement

Demonstrates basic understanding of some learning outcomes; improved understanding of all core concepts is needed.

C+

77-79

2.333

Less than Satisfactory; requires significant improvement

Demonstrates partial understanding of all learning outcomes and core concepts; requires significant improvement.

C

73-76

2.000

Unsatisfactory; requires substantial improvement

Demonstrates partial understanding of some learning outcomes and core concepts; requires substantial improvement.

C-

70-72

1.667

Unsatisfactory; requires extensive improvement

Demonstrates poor understanding of all learning outcomes and core concepts; requires extensive improvement.

F

Below 70

0.000

Fail

Demonstrates minimal to no understanding of all key learning outcomes and core concepts; work is unworthy of course credit towards the degree.

IF

 

 

Incomplete Fail

Student was failing the course at the time the Incomplete Contract was signed. 

IP

 

 

Incomplete Pass

Student was passing the course at the time the Incomplete Contract was signed. 

P

 

 

Passing

If a Pass/Fail grade is allowed, the choice of pass/fail must be made prior to the completion of the fifth week of the term. 

W

 

 

Withdrew Officially

 

NR

 

 

No Record

Grades not entered by the course instructor or authorized school administrator within 60 days from the grade due deadline lapse to NR (No Record). NR grades can be changed later by instructors or authorized administrators using the standard grade change process in Albert.  Courses with NR grades do not count toward earned credit and are not factored into the GPA; these courses do count as credits attempted aimpact academic progress evaluations used for financial aid eligibility.  Students cannot graduate with NR grades on their record without a formal documented exception approved by the Academic Dean.

N

 

 

     

Incomplete Pass/Incomplete Fail (IP/IF)

"Incompletes" are reserved for unavoidable circumstances which prevent a student from finishing a course in a given term, and the nature of the course permits the faculty member to allow late completion. Incompletes are given at the discretion of the instructor in consultation with the department. The "grade" of Incomplete is thus subject to approval and is never automatic; it can only be issued to students who have completed at least 50% of the coursework. The faculty member will determine what constitutes 50% of the coursework.

 

There are two "incomplete" grades that indicate the student has not completed required coursework. The grade of "IP" (Incomplete Pass) indicates that the student was passing the course at the time the Incomplete Contract was signed.  The grade of Incomplete Fail  ("IF") indicates that the student was failing the course at the time the Incomplete Contract was signed.

 

If the student's request for an incomplete is approved, the student must complete the necessary work by the date specified by the instructor: this date can be no later than the end of classes in the following full term (i.e., by the end of the spring term for a fall or January course; or by the end of the fall term for a spring or summer course).

 

Students who are out of attendance in the semester following the one in which the course was taken have one additional semester to complete the work. In addition, an Incomplete Contract must be signed by the student, the instructor, and the academic chair.  Students must submit a written request for an “Incomplete” to the instructor and secure a signed contract prior to the last day of class; if the written request is not made, the instructor will submit a final grade based on work completed to that point.

If the required work is not completed and submitted by the deadline indicated on the Incomplete Contract, the Incomplete Pass (IP) lapses to an “N” and the Incomplete Fail (IF) lapses to the grade of “F.”  Students need to register and pay for the course again once a grade defaults to an "N" or "F". Students cannot graduate if they have an Incomplete in any course.

 

Pass/Fail (P/F)

Students may be required to take Pass/Fail courses by their programs to graduate. The choice of pass/fail must be made before the completion of the fifth week of the term.  In programs where Pass/Fail is allowed, a maximum of four pass/fail courses are allowed. No required course can be taken as Pass/Fail.

 

No Credit (N)
The "N" grade is issued by the Registrar. The student must register and pay for the course again.

Registered Auditor (R)
The "R" indicates the student does not wish to receive a standard letter grade for the course. Students may not retake a course for credit in which an "R" is granted. Auditor status must be declared in the first two weeks by notifying the Office of the Registrar in writing.

 

Withdrawal (W)
The grade of "W" indicates an official withdrawal by the student from a course, (after the deadline for dropping with a refund) and receives no credit.

 

Students may request to withdraw from any course for which they are registered and automatically receive a "W" by using the class withdrawal process in Albert. Students who receive a "W" may retake the course for credit, provided they reregister. "W" grades permanently remain on the official transcript.   The grade of “W” is a Registrar’s grade without numerical value.  It is not computed in the student’s GPA but may significantly impact the student’s progress toward degree completion as well as the student’s financial aid eligibility:  it is imperative to consider the impact on your financial aid award.  

Grade Changes and Appeals

Grade appeals are handled at the school level at New York University and will not be considered at the University level. It is the faculty's responsibility to evaluate the student's work in the classroom. To appeal a grade, the student must objectively demonstrate that his/her grade is in error or that some documented extenuating circumstance was not taken into consideration.

Only final grades can be appealed.

If you receive a final grade in a course that you wish to appeal, you must first:

  • Review the syllabus to ensure that you fulfilled the course requirements as to how the grade was calculated:  assignments, attendance, final exam, etc., and the percentages assigned to each component.
  • Objectively assess your attendance record. As partners in learning, students are expected to attend class.
  • Objectively assess the quality of your class participation. If a student's grade appeal is based solely on a difference of opinion about class participation which, for example, may have been listed on the instructor's syllabus as worth 10 percent, only the instructor's evaluation will be considered.
  • Check that the work you submitted met the requirements enumerated by the instructor. For example, if you submitted a well-written and well-researched paper on the life of Plato for "Issues in Philosophy," but the instructor specifically asked for a comparative study of the ideas of Plato, Aristotle, and Socrates, the grade appeal would not be reviewed since you did not follow instructions as to what was required.

 

If after taking these steps, you believe a grade appeal is justified, the following levels of appeal are available:

 

Level 1: Faculty
Contact the instructor within thirty (30) days after the grade is posted and discuss concerns before beginning the official grade appeal process. Students can reach their instructor by email or telephone number as given on the syllabus or, when available, by leaving a note in the instructor's departmental mailbox. If you do not receive a response from the instructor within two (2) weeks, notify your advisor.

 

Level 2: Written Appeal to the Director of Your Program
If the conversation with the instructor does not resolve the dispute, the student may begin the formal grade appeal process by writing a letter to the director of the program within 45 days of the grade being posted.  The Academic Director or the Director's Designee will read the appeal, investigate, and determine a final grade, which may be the same as that determined by the instructor, higher or lower. A written decision will be rendered approximately one month after receipt of all required documentation for the appeal.

 

Level 3: Written Appeal to the Associate Dean/Divisional Dean
If after receiving the decision in writing from the Academic Director or Designee, the student remains in disagreement, the final step is to submit an appeal in writing to the Associate Dean/Divisional Dean within fifteen (15) days after receipt of the Director's Level 2 Appeal response letter. Appeals must include:

  1. A memo to the Associate Dean/Divisional Dean indicating why the decision rendered by the program is being appealed.
  2. A copy of the decision letter received from the program.
  3. A copy of the supporting materials submitted to the program.

 

The final decision, which will be rendered by the Associate Dean/Divisional Dean within three weeks, will be the grade that appears on the student's official New York University transcript. The student must be prepared for a final decision that either preserves the original grade, is a higher grade, or lowers the original grade, since no further grade protests of the same course will be considered.

 

Once a student has graduated and a degree has been awarded by New York University, a grade appeal will not be considered.

 

Academic Performance Requirements

Good Academic Standing 
Graduate students are considered to be in good academic standing provided that their cumulative grade point average is a minimum of 3.0 ("B" average) or better. In order to graduate, all NYU School of Professional Studies graduate students need 1) a minimum cumulative grade point average of 3.0 or better; 2) passing grades in the required number of core courses within their programs; and 3) satisfactory completion of all degree requirements.

Students are responsible for reviewing their grades each semester. If, upon reviewing the grades for a semester, the student determines that his/her cumulative GPA falls below a 3.0, the student must immediately contact his/her program advisor to discuss his/her continuing academic status and, as appropriate, seek academic advisement.

 

Academic Probation
If a student's cumulative GPA falls below the minimum required cumulative GPA for more than one semester, either consecutive or nonconsecutive semesters, the student will be dismissed from the program.

 

Restrictions During Probationary Status
Students on probation are at risk of dismissal and are advised to adhere rigorously to the program directives as detailed in the probation letter. These directives may include, but are not limited to, repeating a course, completing incomplete grades, reducing course load, or other conditions.

In order to help assure the student's return to good academic standing, whenever a student is placed on probation, the Academic Director or designee will inform the student in writing about certain expectations, conditions and/or restrictions that will apply during the student’s next term of enrollment. 

  • Students on probation may not register for the thesis or final project.
  • Students on probation may not stand for office in any School or University club or organization, or represent the School or University in any manner.

 

Academic Dismissal 
A student who underperforms or fails to meet the terms and conditions detailed in the probation letter will be dismissed. The dismissal letter will be sent by the program’s Academic Director/Associate or Divisional Dean as soon as possible, after all grades have been posted.  If a student is dismissed after having registered for the following semester, upon notification he/she will be withdrawn from classes and he/she will receive a full refund of tuition and fees for that semester.

"Academic Dismissal" will be noted on the student’s permanent record.

 

Appeal of Academic Dismissal

Level One:  Appeal of Academic Dismissal to the Associate Dean of Student Affairs
A student may appeal the academic dismissal decision by his/her program’s Associate/Divisional Dean or Academic Chair to the Associate Dean of Student Affairs if he/she believes the dismissal was the result of an administrative error or if the student can offer compelling reasons for reconsideration of his/her academic standing.

 

The student must appeal the academic decision in writing to the Associate Dean within fifteen (15) days from the date of the dismissal decision letter. The written request must include a personal statement explaining the student’s poor academic performance, reasoned argument why the academic dismissal decision should be reversed, and original documentation to corroborate all extenuating circumstances. Anticipated grade changes from outstanding incompletes do not constitute sufficient evidence for an appeal to be granted.

Once the written appeal is received, the Associate Dean of Student Affairs has the sole discretion to determine if an appointment or interview is necessary and, in any case, will communicate a written decision within fifteen (15) days after receiving the written appeal.

Students are not permitted to register for courses while appealing an academic dismissal.

 

Level Two: Appeal of Academic Dismissal to the Dean of the School (Final Decision)
Only after the dismissal has been appealed to the Associate Dean of Student Affairs, and the dismissal is upheld, may an appeal be submitted to the Dean of the School. The student must request an appeal to the Dean of the School within fifteen (15) days from the date of the appeal decision made by the Associate Dean of Student Affairs. The written request must include a copy of the original appeal and the decision letter. Any new information in the student’s defense must be submitted at this time. Once the written appeal is received, the Dean or the Dean’s authorized designee will determine whether or not an appointment or interview is necessary and, in any case, will make a written decision within thirty (30) days after receiving the appeal.

 

Academic Integrity Policy

All NYU School of Professional Studies students are expected to familiarize themselves with, and to comply with, the rules of conduct, academic regulations, and the established policies and practices of the University and the School. Student disciplinary matters are the jurisdiction of the Dean, or his/her Designee, the Associate Dean of Student Affairs.

 

Academic Integrity and Plagiarism Policy

All students are expected to be honest and ethical in all academic work. This trust is shared among all members of the University community and is a core principle of American higher education. Any breaches of this trust will be taken seriously. A hallmark of the educated student and good scholarship is the ability to acknowledge information derived from others. Students are expected to be scrupulous in crediting those sources that have contributed to the development of their ideas.

 

In the process of learning, students acquire ideas from many sources and exchange ideas and opinions with classmates, professors, and others. This development occurs in reading, writing, and discussion. Students are expected—often required—to build their own work on that of other people, just as professional researchers and writers do, and they must give credit for ideas, suggestions, and information that come from other sources.  Since the standard of good academic, creative, and scholarly work is to incorporate one's own ideas, analysis, and synthesis along with the proper recognition of the work of others, students are expected to practice the skill of attribution in their writing. Students are expected to quote accurately and identify the origin of citations from others, as well as to acknowledge when ideas are dependent upon concepts developed from other sources. This process of attribution and referencing allows each individual to demonstrate how her or his understanding and ideas relate to an existing body of knowledge—and add to them. It demonstrates the values of academic integrity and systematic reflection and intellectual development. To do otherwise and not reveal sources constitutes plagiarism. And plagiarism is a form of academic dishonesty.

 

Plagiarism involves borrowing or using information from other sources without proper and full credit.  Students are expected to demonstrate how what they have learned incorporates an understanding of the research and expertise of scholars and other appropriate experts; and thus recognizing others' published work or teachings—whether that of authors, lecturers, or one's peers—is a required practice in all academic projects.  Students' own scholarly and creative work is strengthened when full and appropriate acknowledgement becomes routine.

 

Students must master the standard procedures for citations and using footnotes, endnotes, parenthetical references and/or bibliographies, as determined by the character of their assignments. It is an expectation that faculty members impress upon students that whenever their work is dependent upon the ideas, suggestions, phrasing, and data found in sources, a failure to acknowledge them and reference their influence—whether intentional or not—may be considered evidence of academic dishonesty and/or plagiarism. The NYU School of Professional Studies does not tolerate such behavior; and substantiated cases of plagiarism will result in serious sanctions including dismissal.

 

Consequently, it is essential for every student to develop the habits of identifying sources and to learn and use the proper forms of citation.

Any of the following acts constitutes an offense of plagiarism:

  • Using a phrase, sentence, or passage from another person's work without quotation marks and attribution of the source.
  • Paraphrasing words or ideas from another person's work without attribution.
  • Reporting as your own research or knowledge any data or facts gathered or reported by another person.
  • Submitting in your own name papers, tests, examinations, or reports completed by another person.
  • Submitting creative works, including images or reproduction of the creative works, of another person without proper attribution.
  • Submitting oral or recorded reports of another person without proper attribution.
  • Downloading documents in whole or part from the Internet and presenting them as one's own.
  • Citing a source that does not exist.

 

Other offenses against academic integrity include the following:

  • Collaborating with other students on assignments without the express permission of the instructor.
  • Giving one's work to another student who then submits it as his or her own.
  • Sharing or copying answers from other students.
  • Copying material from any digital resource/website during examinations (unless expressly authorized).
  • Using notes or other sources to answer exam questions without the instructor's permission.
  • Destroying library or reference materials.
  • Submitting as one's own work a paper or results of research purchased or acquired from a commercial firm or another person.
  • Submitting original work toward requirements in more than one class without the prior permission of the instructor/s. 

 

Students can assure the integrity of their work by:

  • Using quotation marks to set off words not your own.
  • Learning to use proper forms of attribution for source materials.
  • Doing your own original work in each course, without collaboration, unless otherwise instructed.
  • Crediting use of published sources, the work of others, or material from the Web.
  • Asking your instructors if you have questions about an assignment or the use of sources.
  • Taking the NYUSPS Academic Integrity Tutorial at m.albert.nyu.edu/app/profile/login
  • Taking a class about proper citation/research skills at the Bobst Library. See nyu.libcal.com/
  • Reviewing relevant information at Bobst Research Assistance. 

Academic Integrity Disciplinary Procedures

Students are subject to disciplinary actions for the following offenses which include but are not limited to:

  • Cheating
  • Plagiarism
  • Forgery or unauthorized use of documents
  • False form of identification

 

Academic Integrity Sanctions

Once a violation of the policy is detected, the faculty member will not issue a grade on the assignment or for the course until the case has been resolved. Students may not withdraw from a course once there has been an allegation of plagiarism.

 

After a violation of the Academic Integrity and Plagiarism policy is confirmed, one or more of the following sanctions can be issued:

  • Required participation in a noncredit workshop or seminar on ethics or academic integrity.
  • Requirement to take or retake the Academic Integrity Tutorial
  • An assigned paper or research project related to ethics or academic integrity
  • Student is issued a written warning or reprimand
  • Requirement that the student redo the assignment
  • Issue the grade of "0" on the assignment
  • Issue the grade of "F" on the assignment
  • Issue the grade of "F" in the course
  • Issue the grade of "F" for the course; student cannot drop the course and the grade of "F" cannot be eliminated by retaking the course
  • Suspension or dismissal

Sanctions cannot be appealed.

 

Academic Integrity and Plagiarism Judiciary Process

 

I.  Authority

 

The expectation of sound ethical behavior is of paramount importance at the NYU School of Professional Studies ("NYUSPS").  To uphold these standards, the School has established the NYUSPS Policy on Academic Integrity and Plagiarism (the "Policy") and the NYUSPS Judiciary Committee (the "Committee"). Students have the right to a fair and timely hearing in accordance with the NYUSPS Academic Integrity and Plagiarism Judiciary Process. The Dean of NYUSPS (or his/her designee) has the right to suspend a student at any time for cause.

 

II.  Jurisdiction

 

A.  The Committee has jurisdiction over academic disciplinary matters involving all students—whether visiting, matriculated, or noncredit—taking classes at NYUSPS in graduate, undergraduate, and continuing education academic programs. This jurisdiction includes, without limitation, any violations of the Policy.

B.  Upon entering NYUSPS each student is bound by the Policy.  If there are questions of jurisdiction in any particular case, they shall be referred for decision to NYU's Office of Legal Counsel.

 

III.  Membership of the Judiciary Committee and Panel

 

A.  The Chair of the NYUSPS Faculty Council’s Student Affairs sub-committee and the Associate Dean of Student Affairs or his/her appointee, will establish the Committee to oversee issues of academic integrity and plagiarism cases.  The Committee will consist of the following members:

i.  The Chair of the NYUSPS Faculty Council's Student Affairs sub-committee (the "Committee Chair");

ii.  The Associate Dean of Student Affairs or his/her appointee (the "Committee Designee"); and

iii.  Three members of the NYUSPS faculty.

Cases will be adjudicated by a panel, (the "Panel") which will be appointed, on a case-by-case basis, by the Committee Chair and the Committee Designee, and will consist of the individuals named above.

B.  If the Chair of the NYUSPS Faculty Council's Student Affairs sub-committee is unfilled or absent, the Committee Chair will be determined as follows:

i.  The Chair of the NYUSPS Faculty Council will select the Chair of the Committee from members of the NYUSPS Faculty Council’s Student Affairs sub-committee.

IV.  Procedure for Suspected Academic Integrity Policy Infractions

A.  The Associate/Divisional Dean or Director of each academic program area/division will appoint an administrator of each respective academic program area/division (the "Departmental Designee") to review all allegations of Policy violations according to Section IV B (ii and iii) below.

B.  Once a faculty member suspects a violation of the Policy, the faculty member will immediately discuss the suspected violation with the student.  After the faculty member has discussed the suspected violation with the student, there are three courses of action:

i.  If the faculty member determines that the student did not violate the Policy, the matter is closed and no further action is taken.

ii.  If the faculty member determines that a violation of the Policy has occurred and the student immediately admits wrongdoing, the faculty member promptly informs the Departmental Designee verbally and also provides, in writing, a detailed account of the academic integrity infraction describing all relevant facts and circumstances.

iii.  If the faculty member determines that there is a violation of the Policy and the student denies wrongdoing, the faculty member will immediately inform the Departmental Designee verbally and will also provide, in writing, a detailed account of the alleged academic integrity infraction describing all relevant facts and circumstances.

C.  After the Departmental Designee has received the evidentiary report from the faculty member, the Departmental Designee will make a final determination as to whether or not a policy violation has occurred.  If the Departmental Designee concludes that no violation has occurred, the matter is closed and no further action will be taken.  If the Departmental Designee concludes that a violation has occurred, he/she meets with the student and presents the alleged violation of the Policy.  The student has two options:

i.  Complete the Academic Integrity Determination of Responsibility form, acknowledging the alleged policy violation.  Within five business days, the Departmental Designee will then recommend sanctions in writing to the Associate Dean of Student Affairs that align with the scope and severity of the case based on NYUSPS sanction guidelines.  The Departmental Designee will also provide all records to the Office of Student Affairs in accordance with Section IX herein.

ii.  Complete the Academic Integrity Determination of Responsibility form, denying the alleged policy violation.  The Departmental Designee will submit the alleged violation (the "Case") for Committee review in accordance with Section V.

V.  Submitting a Case for Committee Review

The Departmental Designee submits the Case and all evidence to the Committee Chair and the Committee Designee for formal review.  After submitting the Case to the Committee Chair and the Committee Designee for formal review, the Departmental Designee is no longer involved in the judiciary process.

VI.  Preliminary Procedure

A.  The Committee Chair and the Committee Designee gather evidence that will be provided to the Panel.  The following steps are taken in the evidence-gathering phase:

i.  The Committee Designee contacts the party alleging the violation (the "Complainant") and the person alleged to have committed the violation (the "Respondent") within five business days to explore the nature of the offense.

ii.  The Committee Designee then asks the Respondent and Complainant to provide supporting documents and evidence within five business days.  Examples of materials include:

1.  A copy of the course syllabus.

2.  A copy of all communications that address the allegations.

3.  A copy of the questionable content with highlights or other indications of sections of concern.

4.  A copy of original sources with highlights or other indications of authenticity.

5.  Correspondence.

6.  Other evidence that the Respondent or Complainant may deem relevant.

iii.  The Committee Chair and the Committee Designee appoint a Panel (see Section III).

iv.  The Committee Chair and the Committee Designee set a hearing date no later than 30 days after the case has been received for committee review.

v.  The Committee Designee prepares a Compilation of Findings report in approximately five business days after receiving materials from the Respondent and Complainant.  The Compilation of Findings report is then shared with the Panel.

vi.  The Committee Designee notifies the Respondent and Complainant of:

1.  The specific violation;

2.  The Panel membership; and

3.  The date of the hearing.

4.  The Respondent and Complainant have two business days to send email notification if he/she feels that any Panel member is biased and should not serve on the Panel.  An explanation of biases (positive or negative) should be included in the email statement.

VII.  Official Hearing

i.  Notice of the hearing date will be sent to the NYU email account of the Respondent and Complainant.  Alternative hearing date requests should be directed to the Committee Chair and the Committee Designee with an explanation of unavoidable extenuating circumstances.  The Committee Chair and the Committee Designee will consult to determine whether or not an alternative hearing date can be arranged.

ii.  Respondents and Complainants have the option to bring Witnesses to the hearing:  witnesses are defined as those individuals with first-hand knowledge of what has occurred. All witnesses (the "Witness" or Witnesses") must be approved by the Committee Designee.  The identity and relationship of Witnesses to the Respondent or Complainant should be provided to the Committee Designee no later than five business days prior to the hearing.  A Witness roster will be shared with involved parties and the Panel.

iii.  The Committee Designee invites the Respondent and Complainant to the hearing and notifies the Respondent and Complainant that they are responsible for notifying Witnesses of hearing details.

iv.  In the event that a Panel member has a personal relationship with or bias against the Respondent or Complainant, the Panel member shall recuse him or herself.

v.  Attendance at the hearing proceedings is not required. The Panel has the power to render decisions based on the Compilation of Findings report, available testimony, and/or any supporting evidence.

vi.  Attendees at the hearing proceedings may include the Respondent, the Complainant, the Panel, Witnesses, advisor to the Respondent, advisor to the Complainant, the Committee Chair, and the Committee Designee.

vii.  A staff member will take the minutes, and the Committee Chair will convene and administer the proceedings in collaboration with the Committee Designee. 

viii.  At the commencement of the hearing proceedings, the Committee Chair reads the allegation(s) statement, and the Respondent is offered the opportunity to respond to the allegations.  After the Respondent responds, Panelists ask the Respondent questions based on evidentiary materials and commentary.

ix.  Next, the Complainant has the opportunity to respond.  After the Complainant responds, Panelists ask the Complainant questions based on evidentiary materials and commentary.

x.  Notarized Witness statements may be provided in lieu of physical attendance.  Notarized statements must be provided five business days prior to the hearing date.

xi.  The Respondent and Complainant are each allowed to have one advisor present at the hearing for support and guidance.  The advisor is not allowed to directly address the panel or directly participate in the hearing.  The Committee Designee must be notified of the identity and relationship of the advisor at least five business days prior to the hearing.

xii.  The hearing deliberations proceed immediately after the hearing concludes.  Each Panel member has one vote.  A majority vote constitutes a valid decision.

  xiii.  Unless additional information is required, the Panel makes a decision based on the preponderance of credible evidence.  If the Panel finds the Respondent in violation of policy, the Committee Chair and the Panel will provide a sanction recommendation based on NYUSPS sanction guidelines to the Office of Student Affairs and the Associate Dean of Student Affairs will make the final decision. 

xiv.  The Panel makes every effort to render a decision within three business days.

xv.  The staff member prepares the meeting minutes within five working days and delivers them to the Committee Designee and the program’s Academic Director.

xvi.  The Committee Designee informs the Respondent, the Academic Director of the student’s program, and the Complainant, when appropriate, of the decision by NYU email within two business days of the decision being rendered.

VIII.  Sanctions

Should the Panel find the Respondent in violation of Policy, the Panel identifies proposed sanctions that align with the scope and severity of the case based on NYUSPS sanction guidelines.  Proposed sanctions strike a balance between austerity and development. Proposed sanctions are submitted by the Panel to the Associate Dean of Student Affairs who makes the final determination.  The Associate Dean of Student Affairs will determine the final sanction for the Respondent within 10 business days after receiving the proposed sanctions from either the Departmental Designee or the Panel.

IX.  Record-Keeping

The Committee Designee provides all records of disciplinary cases, proceedings, and sanctions to the NYUSPS Office of Student Affairs.  The NYUSPS Office of Student Affairs will maintain records and files of all Cases and proceedings in a confidential manner.  Confidentiality must be maintained in accordance with the Federal Educational Rights and Protection Act (FERPA).  Documents will be retained in accordance with the timeline specified by the NYU Office of General Counsel. 

X.  Rights and Obligations of Respondents and Complainants

i.  The Respondent is innocent until the Panel finds the Respondent in violation of Policy.

ii.  The Respondent has the right to be informed of allegations.

iii.  The Respondent and Complainant may have viewing access only to the Compilation of Findings report two business days prior to the hearing.  Viewing access is granted in person, and by appointment only, during regular business hours.  Requests to view the Compilation of Findings report must be sent to the Committee Designee.

iv.  The Respondent and the Complainant have the right to be present during any testimony.  The Respondent, Complainant, or Witnesses are not permitted to communicate directly during the hearing.  Questioning will be directed to and posed by the Committee Chair.

v.  The Respondent and the Complainant have the right, but not the obligation, to testify at the hearing.  The Respondent’s decision not to testify will not presume guilt upon the Respondent.

vi.  The Respondent and Complainant may consult with an advisor to assist in preparation for the hearing.

 

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

Academic Policies for Diploma Students

NYU ID Card

NYU School of Professional Studies students enrolled in Diploma Programs are issued NYU photo ID cards. Career Advancement students who are enrolled in courses, seminars, and conferences, are issued a Building Access Pass that provides access to classroom buildings.

Replacements for lost NYU photo ID cards can be obtained at the NYU ID Card for replacements are $15 for the first replacement; $50 for the second; and $75 for the third.

NYU NetID

Students must have an activated NYU NetID to navigate the University's systems, many of which are found on NYUHome. To access your NYU Home account for the first time, you will need to activate your NetID using your University ID number (found on the back of your NYU ID Card).

 

From any Internet-connected computer, go to the NYU Start page, enter your NetID, and follow the instructions to set up a password and to access your account. Once your account is activated, go to NYUHome and sign in using your NetID and the password you chose. If you encounter a problem activating your NYUHome account, contact the ITS Client Services Helpline at 212-998-3333 or email askits@nyu.edu.

 

Diploma Program Work Product E-Portfolio Clearance

NYU reserves the right to publically showcase Diploma Program Work Product E-Portfolios, which may contain a student's likeness (still, video, audio), a student's name, and/or text written about the student: (i) within the educational technology learning management system (LMS) as a recurring course asset, (ii) on the NYUSPS and NYU websites, (iii) in NYU­SPS and NYU newsletters and publications, (iv) in direct marketing and e­mail marketing campaigns, (v) in advertisements (print, digital, video, and online), (vi) by NYU­SPS and NYU produced media outlets (i.e. NYU TV), and/or (vii) by external news media outlets and production facilities.  Students acknowledge that their individual Diploma Program Work Product will be recorded, publically showcased, and become part of the NYU­SPS course archive.

 

NYU Student Housing

Students enrolled within a Diploma Program are not eligible for student housing during the fall and spring semesters.  Limited student housing may be available during the summer session.  For more information, visit the NYU Office of Residential Life and Housing Services.

 

Diploma Benefits

  • NYU photo ID, which entitles students to the following privileges while they are enrolled in course(s) applicable to the diploma:
    • Access to NYU libraries
    • NYU Computer Store educational discount pricing
    • Access to the NYU Kimmel Center for University Life
  • Invitations to NYU School of Professional Studies noncredit events
  • Access to certain services through the NYU Home website.

 

Auditing

Auditing of courses is not permitted within the Diploma Program.

 

Repeating a Course

Repeating a course within the Diploma Program is not permitted.

 

Courses and Continuing Education Units (CEUS)

Diploma Program courses do not carry credit that can be applied toward an NYU degree.  If you are unsure whether or not a course carries credit, please contact the appropriate department.

 

Just as credits have made it possible to carry degree work from one school to another, the CEU is used nationally to document the type, quality, and duration of continuing education work. A CEU is generally equal to 10 class hours (50-minute hours) in a course where grades are issued. To earn CEUs, the grade must be A, B, C, D, or Pass.

 

The NYUSPS is a qualified sponsor for New Jersey Continuing Professional Education and holds a continuing education sponsor agreement with the New York State Department of Education, which authorizes the granting of continuing education credit (CEU) in the following subject areas: accounting, auditing, taxation, advisory services, and specialized knowledge and applications related to specialized industries. Courses outside of these areas will not be recognized for credit under this agreement. For the acceptability of courses offered in Finance and Accounting; Law, Taxation, and Paralegal Studies; Architecture, Engineering, and Construction; and Real Estate, call 212-998-7200.

ID Cards

NYU School of Professional Studies students enrolled in degree or diploma programs and declared professional certificate candidates are issued NYU photo ID cards. Students enrolled in career advancement courses, seminars, and conferences, or those with undeclared status in a certificate program, are issued a Building Access Pass that provides access to classroom buildings.

Replacements for lost NYU photo ID cards can be obtained at the NYU Card Center.  One piece of photo ID is required to get a replacement card. The fees for replacements are $15 for the first replacement; $50 for the second; and $75 for the third.

Arrears Policy

The University reserves the right to deny registration and withhold information regarding the record of any student who is in arrears in the payment of tuition, fees, loans, or other charges (including charges for housing, dining, or other activities or services) for as long as any arrears remain.

 

Grading

Grades are issued to students entirely by the faculty of record to provide a measurement of:

  1. How much the student has learned of the delivered body of knowledge
  2. How effectively the student is able to use that knowledge, and
  3. Other optional standards, such as class participation and, if essential to course work, actual class attendance/lateness record (such attendance requirements are established by the faculty).

The grade finally awarded can also be influenced by other factors, such as:

  1. Whether the student’s work is handed in by a clearly defined deadline
  2. Whether the student’s work is complete and follows the directions of the assignment
  3. The quality of grammar and composition
  4. Conformance to clearly defined course work content specifications

 

All grading criteria should be completely explained by the instructor in the course syllabus, which will be either distributed or available for download from Blackboard at the beginning of the semester.

 

Grade Reporting
Instructors are to report test and project grades to students within one week of the work being handed in during the semester so that students are immediately aware of their performance in the course to date.

 

The University Registrar posts grades to student records by their student identification number (the student identification number, which begins with “N,” is printed on the student’s course schedule) within four weeks of course completion. Final grades should be submitted by the faculty member for all students registered in continuing education courses within 72 hours of the last session of class, with the exception of R-prefixed courses (one-day seminars), which are not assigned grades.

 

A student may request, in writing to the instructor, a non-evaluative grade. A copy of this request must be filed with the department by the instructor.

 

Obtaining Grades

Grades are posted throughout the semester as courses end. Students can access their grades online through ALBERT, NYU's web-based, university-wide student information system. To access ALBERT you must have an activated NYU NetID. To access your NYUHome  account for the first time, you will need to activate your NetID using your University ID number. From any Internet-connected computer, go to the NYU Start page and enter your NetID, and follow the instructions to set up a password. Once your account is activated, go to NYUHome and sign in using your NetID and the password you chose. If you encounter a problem, contact the ITS Client Services Helpline at 212-998-3333 or email askits@nyu.edu. After logging into NYUHome, click on the "Academics" tab and then click on "Albert Login." Once in ALBERT, click on "Student Center," and in the drop down menu on the left, choose "Grades."

 

The Office of the University Registrar maintains individual records of students enrolled in the School's career advancement courses and is the only department authorized to record an official grade. An official transcript may be requested online.

 

Please note: Final grades are not mailed to students.

Grade Reviews and Changes

Once recorded, grades cannot be changed unless some omission or error occurred in the grading process. If this occurs, the faculty of record must complete a change of grade on behalf of the student. Final grades are subject to revision by faculty with the approvals of the academic director for one semester following the term in which the course was offered, except for approved IP/IF assigned grades.

 

After one semester has elapsed, all grades recorded in the University Records Office, other than an IP/IF, become a permanent part of the academic record, and no changes are allowed. IP/IF grades may be changed up to one year from the date the grade was originally reported.

 

Grade Review

A student may petition for a review of a grade only after he/she has made an objective review of his/her performance in the course. The grade review should be initiated and completed in a timely manner and no later than the immediate following term, whether the student takes classes or not.

  1. The student asks the faculty for an explanation or evaluation of the grade. The student discusses any additional questions, determines if the faculty is willing to change the grade, and verifies that no calculation error has been made.
  2. If the student is not satisfied and wishes to pursue the grade review process, the student submits a letter to the director of the program outlining any objections to the grade. The student should submit a copy of all documents to support the position of a grade change.

 

The director of the program will investigate and submit a written response to the student within 30 days of receiving the appeal with a final response. There is no other appeal. Please call 212-998-7200 if you need more information regarding submitting a grade appeal.

 

Continuing Education Units (CEUs)

Career advancement courses do not carry credit that can be applied toward an NYU degree. If you are unsure whether or not a course carries credit, please contact the appropriate department.

 

Just as credits have made it possible to carry degree work from one school to another, the CEU is used nationally to document the type, quality, and duration of continuing education work. A CEU is generally equal to 10 class hours (50-minute hours) in a course where grades are issued. To earn CEUs, the grade must be A, B, C, D, or Pass.

 

The NYU School of Professional Studies is a qualified sponsor for New Jersey Continuing Professional Education and holds a continuing education sponsor agreement with the New York State Department of Education, which authorizes the granting of continuing education credit (CEU) in the following subject areas: accounting, auditing, taxation, advisory services, and specialized knowledge and applications related to specialized industries. Courses outside of these areas will not be recognized for credit under this agreement. For the acceptability of courses offered in Finance and Accounting; Law, Taxation, and Paralegal Studies; Architecture, Engineering, and Construction; and Real Estate, call 212-998-7200.

 

Additions, Withdrawals and Refunds

Additions (added courses) to your program may be made by telephone, fax, mail, online, or in person.

Program changes (drop/adds) may be made via the Web, in person, or by fax.

 

Withdrawals

Students who wish to withdraw from, or for any reason find it impossible to complete a continuing education course should officially withdraw. Requests to withdraw from career advancement courses can be made online at any time at scps.nyu.edu/drop or up until one day before class starts via ALBERT, NYU’s web-based, university-wide student information system. After logging into NYUHome, students click on the "Academics" tab and then click on "Albert Login." Once in ALBERT, click on "Student Center," and in the drop-down menu on the left, choose "Enrollment: Drop."

 

Merely ceasing to attend a class does not constitute official withdrawal, nor does notification to the instructor. Cancellation of payment does not constitute withdrawal, nor does it reduce indebtedness to the University; in this case, a penalty of $25 for late payment and $10 for stop-payment (subject to change without notice) must be charged. Students of any other NYU school must withdraw with their specific academic department.

 

Refund Policy

Refunds are computed based on the date and time the written or electronic notice of withdrawal is received by the Office of Noncredit Student Services. In addition, refunds for career advancement courses and seminars are based on the number of class sessions for the course that have met between start date of the course and withdrawal—not by the number of sessions a student has attended.

 

Withdrawal does not necessarily entitle a student to a refund—nor to a cancellation of tuition still due.

Students are eligible for a 100% tuition refund if they withdraw from the course before the official start date. The registration fee is nonrefundable.

If the class has already started, the refund schedule is as follows.

For career advancement courses (containing the designation "CE") and seminars (containing the designation "CS"):

  1. For courses with six or more sessions—75% refund if the student withdraws before the third scheduled session. No refund thereafter.
  2. For courses with  four or five sessions—60% refund if the student withdraws before the third scheduled session. No refund thereafter.
  3. For courses with  one to three sessions—no refund is given after the first scheduled session.

For seminars that contain the designation "CS" and conferences containing the prefix "SPS": Procedures and policies for refunds vary by department.

 

Online courses

Refunds for online courses are calculated differently from on-site courses. Students are eligible for a 100 percent tuition refund if they withdraw from the course before the official start date. Students are eligible for a 60 percent tuition refund if they withdraw from the course before having logged into the course four times or within the first two weeks of the course. After the fourth log in, or the second week, students are not eligible to receive any tuition refund for courses taken through the NYU School of Professional Studies.

 

Travel programs

Refunds for travel programs differ by department. Please note the specific policies for your program at the time of registration.

Grievance Policy and Procedures

Students who have grievances that relate to academic or non-academic matters should follow the procedures outlined below. If a student wishes to appeal a grade, there is a specific appeals process for grades, outlined in a separate procedure.

Informal Resolution

Students wishing to grieve an alleged violation of the School's policies shall first contact the person he/she believes to be responsible for the matter being grieved (the respondent). The grievant will contact the respondent within twenty (20) working days of any occurrence giving rise to the grievance and will attempt to resolve the grievance informally. For example, if the complaint involves the instructor of a course, the student should contact the instructor to attempt to resolve the issue. If the complaint is not resolved at this level, the student should schedule an appointment with the Academic Director for the next level of review.

If, in the judgment of the student, there is no satisfactory resolution of the complaint at the Academic Director level, the student may submit a written statement of the complaint to the attention of the Associate Dean/Divisional Dean. At the discretion of the Associate Dean/Divisional Dean, a meeting will be arranged between the parties. The Associate Dean/Divisional Dean shall attend such meeting(s) in order to resolve the grievance. The Associate Dean/Divisional Dean is responsible for administering the student complaint procedure and may, when appropriate, make recommendations for a resolution.

 

Formal Complaint

If the grievance is not resolved informally within fifteen (15) working days after the grievant and relevant parties have met with the Associate Dean/Divisional Dean, a student may obtain additional review by submitting a written letter of complaint to the Associate Dean of Student Affairs.

The letter of complaint will:

  • state the policy that allegedly has been violated,
  • describe the facts and evidence supporting the alleged violation,
  • indicate what redress the grievant seeks, and
  • provide a brief history of the attempts to resolve the grievance.

 

Depending on the nature of the complaint, the Associate Dean of Student Affairs, or his/her Designee will send a letter to the grievant stating that further investigation of his/her complaint is being conducted. The Associate Dean of Student Affairs, or his/her Designee/s will then meet with the complainant and with such other persons as they deem appropriate for the purpose of ascertaining the facts and attempting to resolve the complaint.

After completing the investigation, the Associate Dean of Student Affairs, or his/her Designee/s may dismiss the complaint if they determine that there has been no violation of the School's written policies, even if the facts alleged by the grievant were true. Otherwise, the Associate Dean of Student Affairs, or his/her Designee/s will render a written decision regarding the grievance to the grievant and the respondent.

 

Record Keeping

The Office of Student Affairs will retain a copy of the letter of complaint, any amended complaint, and the decision rendered, for five full calendar years following the year in which the grievance is resolved.

 

Appeal Process

If the student wishes to appeal the decision made regarding his or her complaint, the student will submit a written request for appeal to the Dean of NYUSPS including all material from the formal complaint within two weeks of the decision rendered by the Associate Dean of Student Affairs.

Student Conduct Policy

All students are expected to abide by the expectations set forth in the University-wide Student Conduct Policy. Allegations of non-academic misconduct against a student of the NYUSPS will be addressed per the NYU Student Conduct Procedures, administered by the Office of Student Conduct under the authority of the Senior Vice President of Student Affairs.    

 

Allegations of academic misconduct (plagiarism, cheating, clinic/internship/field placement conduct, etc.) will be addressed by NYUSPS in accordance with the established procedures.

All student conduct issues are to be reported to the SPS Office of Student Affairs at sps.studentaffairs@nyu.edu

Non-Discrimination and Anti-Harassment Policy and Complaint Procedures

Information regarding the University Non-Discriminination and Anti-Harrassment Policy can be found at the link below. 

Members of the NYU community can share or report experiences and concerns of bias, discrimination, or harassing behavior through the University's Bias Response Line.