Process and Criteria for Promotion of Full-Time Faculty (Degree Programs)

I. Introduction

All faculty members at New York University are entitled to the respect and formal recognition within and beyond the University that their individual accomplishments warrant. Rank for all current faculty members is intended to recognize one's present level of accomplishment in the respective field of endeavor, as well as one's service to New York University. While adhering to the University’s Guidelines for Full-Time Continuing Contract Faculty Appointments, Grievance Procedures, and Disciplinary Regulations as incorporated in the Faculty Handbook, each School at NYU has its own approved guidelines for the appointment and promotion of its full-time faculty consistent with the variations in its academic mission, character and orientation.

The purpose of this document is to articulate a rational, clear, and consistent process for promotion of full-time SPS faculty teaching in degree programs that is fitted to the academic contexts and the variety of distinctive educational programs within the School of Professional Studies (SPS). The information in this document was prepared by past and current Committees on Rank, Title, and Privilege (RTP) and is intended to help associate deans, academic directors, and faculty:

  • Understand their roles and responsibilities in the promotion process
  • Understand the criteria for promotion
  • Understand the process for promotion
  • Complete a comprehensive promotion portfolio that best reflects the accomplishments of the faculty member seeking promotion by providing ample justification for promotion
  • Adhere to the required timeline for submission of promotion materials to the Associate Dean, the SPS Dean and the Committee on Rank, Title and Privilege

II. Roles, Responsibilities and Schedule for Full-Time Faculty and Academic Leaders

Attachment B includes a list of SPS Academic Leaders.  For the purposes of this document, “academic leader” refers to the associate dean of each academic unit. For units without an associate dean, the term applies to the academic director.

A. Roles and Responsibilities

Determination of who is eligible for promotion is the result of many years of collaborative engagement between the academic leader and each individual faculty member. It is the academic leader’s responsibility to articulate program priorities, nurture faculty development and career advancement, and formally evaluate each faculty member’s performance. It is the responsibility of the academic leader to discuss the possibility of promotion with each faculty member and to track each faculty member’s progress toward identified benchmarks that may lead to promotion. Therefore, the initial responsibility for identifying candidates who are eligible for promotion with unequivocal support from the academic leader of the division or department rests with associate deans or academic directors.

B. Schedule

All academic leaders are asked to adhere to the following deadlines:

November 1

Identify faculty members who:

  1. Meet or exceed the SPS time in status requirement for promotion as defined in Section V
  2. Meet the terminal degree requirement as defined in Section V
  3. Are eligible for promotion based on criteria described in Section IV

Meet with eligible faculty members to discuss the criteria and process for promotion and:

  1.  Provide eligible candidates with an electronic copy of the “Process and Criteria for Promotion of Full-Time Continuing Contract Faculty Teaching in Degree Programs” for the School of Professional Studies.
  2. Remind each faculty member that he or she must submit his or her completed application materials for promotion to their academic leader no later than May 31.

May 31

Academic leaders verify that candidates who are applying for promotion have submitted their materials with all supporting documents.. The SPS Dean and the Committee on Rank, Title, and Privilege will not accept applications directly from a faculty member.

June 21

Academic Leader:

  1. Review all application materials submitted by each candidate and verify that the portfolio is complete, the portfolio does not exceed 150 pages, documents have been submitted in the correct order and materials provide ample justification for promotion
  2. Write a letter of support with specific examples that address the criteria for promotion described in Section IV and include it with the portfolio
  3. Sign the Portfolio Completion form and submit the completed portfolio via email as a single digital file to the SPS Office of Academic and Faculty Affairs (sps.facultyaffairs@nyu.edu).
  4. If an academic leader cannot support the promotion portfolio submitted by a faculty member, the faculty member must be notified of that decision no later than June 10.

The Committee will review all applications for promotion that have been submitted to the Office of Academic and Faculty Affairs by June 21 and send their recommendation to approve, defer, or deny promotion directly to the Dean of SPS. Promotion decisions will be communicated to candidates no later than July 31.

III. Roles and Responsibilities of Faculty

After reviewing the criteria for promotion in Section IV, the candidate has sole responsibility for completing the application portfolio according to the instructions in Section VI. The completed portfolio must be submitted electronically as a single digital file to their appropriate academic leader no later than May 31. Portfolios sent directly from individual faculty to the SPS Dean or the Committee on Rank, Title, and Privilege will not be accepted.

As described in Section II, the academic leader has the responsibility of identifying which faculty members are eligible for promotion. However, this does not preclude any faculty member from reviewing Sections IV and V describing the criteria and eligibility for promotion and scheduling a meeting with his or her academic leader.

IV. Criteria for Promotion

The information in this section includes descriptions of criteria to be used by the SPS Dean and the Committee on Rank, Title, and Privilege to evaluate each candidate’s portfolio for promotion. It is important that:

  • Academic leaders use this information to assess faculty readiness for promotion
  • Faculty use this information to self-evaluate readiness for promotion
  • Candidates for promotion prepare portfolios that directly address criteria in this section
  • Letters of support for candidates for promotion directly address criteria in this section

The School has identified seven criteria as relevant for promotion. These criteria are broken into two tiers:

Tier I:

A1: Teaching Effectiveness

A2: Student Advisement and Counseling

A3: Service to the Program, SPS, and/or NYU

Tier II:

B1: Outside Professional Activities that contribute to Professional Standing, Development and/or Recognition

B2: Scholarly Work, Creative Production, Knowledge Synthesis

B3: Program, Curriculum, and/or Course Design and Development

B4: Faculty Development, Evaluation, Recruitment

A. Tier I

The SPS Dean and the academic leaders consider the three criteria in Tier I to be common job expectations for all SPS full-time faculty and the most important criteria for contract extensions and promotion. For promotion to be granted, accomplishments in all three areas must be significant as determined by the SPS Dean, Associate Deans or Academic Directors, and the Committee on Rank, Title and Privilege.

A1: Teaching Effectiveness

A2: Student Advisement and Counseling

A3: Service to the Program, SPS and/or NYU

A1. Teaching Effectiveness

The candidate must demonstrate with substantial evidence that s/he is an effective teacher in the physical and/or virtual classroom. The candidate’s individual’s teaching style should inspire, enrich, and encourage students to think critically and independently. This category asks candidates to describe their approach to teaching and reflect on course materials, including syllabi and assignments in terms of their rigor, relevance and appropriate level of study in the field.

Evidence of teaching effectiveness to be included in the portfolio is:

a)      Personal Statement of Teaching Philosophy (no more than 300 words)

A statement of teaching philosophy should include the candidate’s understanding of how students learn, the principles that guide his or her teaching and a description of his or her teaching.

b)      Analysis of Teaching Effectiveness (no more than 300 words)

This self -analysis should describe how the candidate’s teaching has been informed by his or her student evaluations, class observations, and learning outcomes as well as the candidate’s own observations and experiences in the classroom. In other words, how has the candidate’s teaching evolved as a result of reflective analysis? If applicable, the results of innovations and impact of technology enhanced education, pedagogic development, and/or other relevant activities related to teaching effectiveness should be included.

c)      A one-page table for the past seven student course evaluations that includes the following:

  • Course Name Semester/Year
  • Required/Elective
  • Level (freshman, upper division, mixed, graduate)
  • # Enrolled Students
  • # Respondents
  • Overall Evaluation of Instructor Score
  • Overall Evaluation of Course Score

d)      Summary score sheets with student comments for all seven courses should follow the one-page table. Summary sheets can be accessed in the NYU Albert Faculty Center .

e)      Two formal class observations conducted in the past three years

f)       Syllabi and Assignments

One representative, most up-to-date syllabus for up to three different courses (courses with different titles) included in the one-page table above. For each syllabus, provide a detailed description of one assignment given to the class.

Note: The candidate’s portfolio must also include materials that support at least one of the following three criteria described in subsection A1 g through i

g)      Evidence of Technology-Enhanced Education

Evidence includes any digital or multi-media teaching innovation or other activities or methods used to integrate technology into the classroom.

h)      Evidence of Commitment to Pedagogical Development

Evidence includes, but is not limited to, successful completion of or certification in pedagogical training, workshop, seminar, or other activities relevant to enhancing your ability to teach generally or within your discipline.

i)       Other Evidence Relevant to Teaching Effectiveness

Evidence includes, but is not limited to, teaching awards, unsolicited letters from students (maximum of three; please redact students’ personal information), proposals for teaching initiatives, narrative of a class session and the like.

A2. Student Advisement and Counseling

Fostering the academic and professional development of students is the core mission of the NYU School of Professional Studies. Student advisement and counseling play a crucial role in a student’s academic and professional progress and success. To that end, regular and active student advisement and counseling, both academic and professional, are essential obligations of every faculty member at the School of Professional Studies.

Academic and professional advisement and counseling can be formal or informal and take a variety of forms, such as:

  • Encouraging student participation in office hours
  • Person-to-person meetings, emails, or phone calls to discuss a student’s academic progress and/or career goals
  • Assisting students with their applications to other academic programs, internships and/or jobs
  • Facilitating interviews, writing letters of recommendation or serving as professional or academic references
  • Organizing internships or career events and roundtables
  • Advisement of theses or independent study projects

In acknowledgement of the difficulty to demonstrate empirically the effectiveness of a faculty member’s advisement and counseling efforts, portfolio evidence of a candidate’s academic and professional advisement and counseling duties must include a summary analysis (no more than 250 words) explaining the contours and effectiveness of the candidate’s student advisement and counseling including, but not limited to, the number of students advised, kind of advisement provided, approximate number of recommendations written for graduate school, internships or job placement (if available).

Other portfolio evidence of a candidate’s academic and professional advisement and counseling may include:

a)      Testimony by administrators, faculty colleagues, and students (no more than three; please redact students’ personal information)

b)      Cumulative number of theses and independent studies advised

c)      Evidence of the organization of internship or career roundtables

d)      Other relevant evidence

A3. Service to Program, SPS, and/or NYU

Commitment to service is one of the operating principles of New York University and SPS. Faculty participates in school and university functions, attend faculty meetings, and serve on committees and task forces in service to their programs, divisions, the school and university.

Evidence of service may include:

a)      Description of service including roles in program, division, school, university-wide and ad hoc committees

b)      Description of participation in program, division, school-wide or university special initiatives

c)      Description of participation in and/or leadership of student clubs and student governance organizations

d)      Description of research on policy issues in other schools and or universities for the purposes of bringing that research to bear on policy or policies within the program, division or school

e)      Evidence of attendance at and/or participation in school events such as admissions, orientation and recruitment events, informational sessions, open houses and alumni meetings and/or events

f)      Other relevant service

B. Tier II

Candidates seeking promotion to Clinical Associate Professor must meet at least two of the following four criteria. Candidates seeking promotion to Clinical Professor must meet at least three of the four criteria.

B1: Outside Professional Activities that contribute to Professional Standing, Development and/or Recognition

B2: Scholarly Work, Creative Production, Knowledge Synthesis

B3: Program, Curriculum, and/or Course Design and Development

B4:Faculty Development, Evaluation, Recruitment

B1. Outside Professional Activities, Professional Standing, Development and/or Recognition

The teaching mission of SPS is enhanced and strengthened by faculty whose contribution to student learning outcomes includes experiences they bring to the classroom derived from their outside professional activities. Candidates may demonstrate evidence of success and recognition in professional activities as proof of their standing within their profession and field of study.

Evidence of active contribution to outside professional activities, professional standing, development and/or recognition includes, but is not limited to:

a)      Membership affiliation and activity in professional societies and guilds

b)      Service on committees and in leadership positions in professional associations

c)      Presentations at professional seminars

d)      Organizing, chairing, or facilitating professional events

e)      Completion of significant professional initiatives

f)       Newly awarded or incremental qualifications for academic degrees or certifications as well as recognition for academic and professional works-in-progress

g)      Preparation of professional materials within the candidate’s field

h)      Consulting assignments (paid or unpaid) in the candidate’s field

i)       Awards and recognition bestowed upon the candidate by recognized professional organizations

j)       Securing internal and/or external funding for academic purposes

B2. Scholarly Work, Creative Production, Knowledge Synthesis

Candidates for promotion may offer proof of scholarly work, creative production and/or knowledge synthesis that denotes original work of a sound scholarly, creative, professional or critical nature in one or more of the categories listed below. The quality and/or effect of the work depends on the norms and practices established in the candidate’s field.

Scholarly Work

Scholarly work includes theoretical as well as applied research published in a peer reviewed publication and/or as a working paper or presentation in a recognized professional forum.

Evidence of a candidate’s scholarly work includes, but is not limited to:

a)      Monographs

b)      Articles

c)      Books

d)      Book chapters

e)      Citations

f)       Conference proceedings

g)      Conference presentations

h)      Poster presentations

Creative Production

Evidence of a candidate’s creative production includes, but is not limited to:

a)      Publication and/or presentation in the creative, visual, dramatic and/or digital arts

b)      Film, video or graphic art creation

c)      Inclusion in an anthology

d)      Magazine or newspaper articles

e)      Presentation or performance in the field or discipline

f)       Creation and/or innovation of software, hardware, code or mechanical or technical device

g)      Professionally recognized blogs/vlogs

h)      Professionally recognized website

Knowledge Synthesis

Evidence of a candidate’s work includes, but is not limited to:

a)      Textbooks

b)      Handbooks

c)      Chapters

d)      Commentaries

e)      Catalogues

f)       Indices

g)      Compendium

h)      Reviews

Two representative samples of work (abstract, book jacket, excerpt, table of contents, etc.) are to be included.

B3. Program, Curriculum and/or Course Design and Development

An integral component of the School’s teaching mission is the continual revision and updating of programs, curricula, and courses as well as the development of new courses, concentrations and programs within each academic program. These changes reflect and incorporate developments in the field, new knowledge, new lines of inquiry, new collaborations with other NYU sites or other universities, changes in the job market, as well as pedagogical and/or technological innovations that facilitate creative and effective instruction and learning.

Active contribution to program, curriculum and/or course design includes, but is not limited to:

  • Development of new courses, including technology enhanced courses
  • Active participation in substantial revision of program curricula
  • Development of new concentrations, specializations, degree programs
  • Collaboration on Global Network University (GNU) initiatives including study abroad and/or global field intensives
  • Development of exchange programs or collaborative research seminars with national and/or international colleges and universities
  • Development and hosting of lecture series, round tables, “scenarios” and events relating to the academic unit’s academic and professional mission
  • Awards for program, curricular, and/or course innovation

Evidence of materials to be submitted for promotion include, but are not limited to:

a)      Syllabi of new courses, including technology-enhanced courses

b)      Description of syllabi with substantial revision of existing courses (include both old and revised syllabi)

c)      Description of new concentrations, specializations, or degree programs developed, and student enrollment therein (optional)

d)      Description of study abroad programs or global field intensives developed or led by the candidate

e)      Description of role in exchange programs or collaborative research seminars with national or international colleges and universities

f)       Description of role in developing and hosting lecture series, scenarios, roundtables and public events (optional: submission of publications, brochures or flyers)

g)      Evidence of awards received for program, curricular or course innovation

B4. Faculty Development, Evaluation, and Recruitment

Contributing to the professional development of other faculty members at SPS and/or across the University is highly valued.

Evidence of educational development activities may include, but are not limited to:

a)      Identifying, recruiting, mentoring and/or supervising faculty

b)      Inviting colleagues to collaborate on research

c)      Collaboration with colleagues to enhance teaching

d)      Evaluating the teaching of colleagues through class observations

e)      Participation in the creation and implementation of professional development activities

V. Requirements for Promotional Ranks

A. Clinical Assistant Professor to Clinical Associate Professor

Promotion from Clinical Assistant Professor to Clinical Associate Professor is contingent on the unequivocal support of the academic leader and the assessment of the candidate’s credentials and accomplishments by the SPS Dean and the Committee on Rank, Title and Privilege. Additional criteria that will effect this assessment include the following:

  1. The candidate meets or exceeds the SPS time in status requirement for promotion from Assistant Professor to Associate Professor. The time in status requirement is five years of full-time faculty service at NYU. The candidate may apply for promotion by May 31 of his or her fifth year of service. Faculty who have accumulated time in service at another NYU school and have moved to SPS will be given credit for that time in service. (The time in status requirement for exceptional candidates may be waived through a letter of appeal from the appropriate academic leader to the SPS Dean providing ample justification for the waiver. A waiver will only be granted for the rare candidate that demonstrates a high level of sustained excellence in all criteria. The process for promotion cannot continue until the SPS Dean grants such a waiver.)

  2. The candidate meets or exceeds the degree requirements. The candidate must hold at least a Master’s Degree to be promoted to Associate Professor. Promotion to any level requires that faculty members have a degree appropriate to the nature of the program in which s/he will be teaching. Terminal degrees are preferred for faculty teaching master’s or post-master’s level courses and are desirable for undergraduate level courses. (The degree requirement for exceptional candidates may be waived through a letter of appeal from the appropriate academic leader to the SPS Dean providing ample justification for the waiver. The process for promotion cannot continue until the SPS Dean grants such a waiver.)

  3. The candidate’s portfolio must be submitted with all required documents identified in the Portfolio Completion Form (Attachment A) by May 31.

  4. The candidate’s portfolio must include a letter of support from their academic leader providing compelling reasons for the candidate’s promotion that are directly related to the criteria for promotion.

  5. The candidate’s portfolio includes a description and supporting evidence of significant accomplishments in all three required Tier I criteria and at least one additional criterion from Tier I (A1: g-i).

  6. The candidate’s portfolio includes evidence of significant accomplishments in at least two Tier II criteria.

  7. The candidate is in good standing at the University.

B. Clinical Associate Professor to Clinical Professor

Promotion from Clinical Associate Professor to Clinical Professor is contingent on the unequivocal support of the academic leader and the assessment of the candidate’s credentials and accomplishments by the SPS Dean and the Committee on Rank, Title and Privilege. Additional criteria that will effect this assessment include the following:

  1. The candidate meets or exceeds the SPS time in status requirement for promotion from Associate Professor to Professor. The time in status requirement is five years of full-time faculty service at NYU since the last promotion or since initial appointment as an Associate Professor. The candidate may apply for promotion by May 31 of his or her fifth year of service after initial appointment or last promotion. Faculty who have accumulated time in service at another NYU school and have moved to SPS will be given credit for that time in service. (The time in status requirement for exceptional candidates may be waived through a letter of appeal from the appropriate academic leader to the SPS Dean providing ample justification for the waiver. A waiver will only be granted for the rare candidate that demonstrates a high level of sustained excellence in all criteria. The process for promotion cannot continue until the SPS Dean grants such a waiver.)

  2. The candidate must hold a terminal degree to be promoted to Professor. Promotion to any level requires that faculty members have a degree appropriate to the nature of the program in which s/he will be teaching. (The degree requirement for exceptional candidates may be waived through a letter of appeal from the appropriate academic leader to the SPS Dean providing ample justification for the waiver. The process for promotion cannot continue until the SPS Dean grants such a waiver.)

  3. The candidate’s portfolio must be submitted with all required documents identified in the Portfolio Completion Form (Attachment A) by May 31.

  4. The candidates portfolio must include a letter of support from their academic leader providing compelling reasons for the candidate’s promotion that are directly related to the criteria for promotion and supporting promotion to the highest academic rank.

  5. The candidate’s portfolio includes a summary analysis and supporting evidence of mastery level teaching and significant accomplishments in all three Tier I criteria and at least one additional criterion from Tier I (A1: g-i).

  6. The candidate’s portfolio includes evidence of significant accomplishments in at least three Tier II criteria.

  7. The candidate’s portfolio includes evidence that s/he has sustained the level of accomplishments that were present when appointed or promoted to Associate Professor and since then, has engaged in additional and different activities that have contributed to professional growth, standing in their field, mentorship of colleagues, and/or advancement of NYU, SPS and/or the Division or Department.

  8. The candidate is in good standing at the University.

C. Administrators Holding Professorial Titles

Administrators holding professorial titles may seek promotion by adhering to the criteria described in Sections IV and V.

VI. Application Instructions for Faculty

In order to successfully complete the application portfolio for promotion, the faculty candidate must fully review Section IV and compile the following materials to be submitted in a single, digital file. All materials must be attached in the order in which they appear on this list. Twelve point, Times New Roman font should be used when possible. The length of the portfolio should not exceed 150 pages. (exclusive of the materials required for Tier I, Sections A1(a-f)).

  1. Portfolio Completion Form (see attachment A)

  2. Current Curriculum Vitae

  3. Professional Letter of Reference (no more than two): One letter from an NYU colleague (required); Other Professional Letter of Reference (optional). It is important to note that letters of reference should not be included in the portfolio. Letters are to be sent directly via e-mail to the SPS Office of Academic and Faculty Affairs (sps.facultyaffairs@nyu.edu). The letters will then be shared with the RTP Committee.

  4. Personal Statement of Teaching Philosophy (no more than 300 words)
    A statement of teaching philosophy should include the candidate’s understanding of how students learn, the principles that guide his or her teaching and a description of his or her teaching.

  5. Analysis of Teaching Effectiveness (no more than 300 words)
    This self -analysis should describe how the candidate’s teaching has been informed by his or her student evaluations, class observations, and learning outcomes as well as the candidate’s own observations and experiences in the classroom. In other words, how has the candidate’s teaching evolved as a result of reflective analysis? If applicable, the results of innovations and impact of technology enhanced education, pedagogic development, and/or other relevant activities related to teaching effectiveness should be included.

  6. All Teaching Effectiveness materials included in Section A1: c-i, which includes, but is not limited to, two formal class observations in the last three years.

  7. Analysis of Student Advisement and Counseling (no more than 250 words) Candidate provides a summary analysis of his or her efforts in student advising and counseling as described in Section A2 with optional materials attached.

  8. Description of Service to Program, School and/or NYU as described in Section A3.

Note: Faculty members seeking promotion to Associate Professor must include evidence of at least 2 of the following 4 Tier II criteria.

Note: Faculty members seeking promotion to Full Professor must include evidence in support of at least 3 of the following 4 Tier II criteria.

  1. List of Outside Professional Activities, Professional Standing, Development and/or Recognition based on the criteria found in Section IV, B1.

  2. List of Scholarly Work, Creative Production, and/or Knowledge Synthesis based on the criteria found in Section IV, B2 with two representative samples.

  3. Description of Program, Curriculum and Course Design and Development based on the criteria found in Section IV, B3. Supporting documents may be included.

  4. Description of Faculty Development, Evaluation and Recruitment based on the criteria found in Section IV, B4

VII. Attachments

Attachment A - Portfolio Completion Form

Attachment B - List of Academic Unit Leaders

Related Policies

NYU Faculty Handbook

 

Last Updated: April, 14, 2020